Hiring crew for ships and yachts
When you’re hiring crew for a ship or yacht, you must:
- check crew members’ discharge books to make sure they have thequalifications and certificates of competency for their jobs
- check that all crew members have the necessary medical certificates for the work they’ll be doing
- make sure everyone has the necessary travel documents
- check that all crew can speak the ship’s common working language
- draw up a crew agreement
- send a full crew list to the owner of the ship or yacht
You must make sure all crew members know the ship’s safety and emergency procedures before the start of your journey.
You must check crew members’ discharge books to make sure everyone has the necessary qualifications and experience.
Crew members doing specialist jobs or working on particular types of craft may need special training.
Officers in your crew must have the necessary certificates of competency (CoCs).
Check that officers’ CoCs are valid on the Maritime and Coastguard Agency (MCA) website.
Officers may need special training if working on tankers, high-speed craft or passenger ships.
Merchant navy ratings
Make sure that all crew have the correct rating for the work they’ll be doing. Watch ratings need a CoC if they’re performing navigation or engine room duties.
Crew on large yachts (24 metres long or over)
You must make sure your crew have a MCA Yacht Rating Certificate or other MCA recognised qualification, for example:
- an able seaman (AB) certificate issued under the International Labour Organisation (ILO) AB Convention
- a UK efficient deck hand (EDH) certificate
- a navigational or engine room watch rating certificate issued under Standards of Training, Certification and Watchkeeping (STCW)
You must follow international regulations from Standards in Training Certification and Watchkeeping for Seafarers (STCW) if you have a commercial vessel going to sea.
Some crew members need a certificate of competency (CoC) or certificate of equivalent competency (CEC) to carry out certain duties.
For seafarers’ CoCs to remain valid on certain types of ship they’ll need to meet new training standards in line with STCWregulations (‘2010 Manila Amendments’).
Masters and other deck department officers need a CoC if they’re performing:
- bridge watch-keeping duties
- navigational duties
CoCs for deck officers are restricted depending on:
- the size of the ship or yacht
- the area of sea where it will operate
Download an application for a CoC for:
- masters, chief mates and deck officers in the merchant navy
- masters, chief mates and deck officers on yachts
You can use a Certificate of Service instead, if you have one. These were issued until 1998.
Engineer officers on a ship or yacht with a power output of 750 kilowatts or more need a CoC. There are different CoCs for engineer officers, depending on:
- the power output of the ship or yacht
- the area of sea where it will be operating
Download an application for a CoC for:
Deck and engineering officers must revalidate their certificate every 5 years. They do this by showing they’ve completed either:
- 12 months’ sea service in the last 5 years
- 3 months’ sea service in the last 6 months
- 2.5 years in a relevant job – contact the MCA for advice
Use form MSF 4258 if someone you want to hire can’t revalidate theirCoC because they don’t meet the requirements.
Watch ratings on merchant ships need a CoC if they’re performing navigation or engine room duties.
Radio operators need CoCs if they handle distress and safety radio-communications. All radio personnel serving on UK-registered ships must have either:
- a Restricted Operator’s Certificate (ROC)
- a General Operator’s Certificate (GOC)
Ships’ cooks and security officers may also need a CoC.
Download ‘MGN 91 (M) – Training and Certification Guidance – Part 1’for more information on CoC training and certification.
Contact the Maritime and Coastguard Agency (MCA) to find out which members of your crew need a CoC.
MCA training and certification helpline
Telephone: 023 8032 9231
Find out about call charges
Certificate of equivalent competency (CEC)
A CEC allows officers holding Standards of Training Certification and Watchkeeping (STCW) certificates issued by some non-UK countriesto work as officers on UK-registered merchant ships.
To get a CEC, your crew member must complete the CEC application form. As part of the application process they may be asked to prove their:
- standards of competency
- ability to use the English language (this may include an oral exam)
- knowledge of UK law relating to their job
Read more about CECs or download part 19 of the MCA’s training and certification guidance for more information.